The Opportunity

  • We are looking for a permanent, full-time Administrative Assistant and Word Processor for our Kitchener, Ontario office.


  • Reception desk duties for a professional office (including answering and directing phone calls, greeting office visitors, and coordination of day-to-day mail, courier deliveries, and office supplies).
  • Format, proofread, and assemble technical documents in accordance with Trace standards.
  • Use Adobe Acrobat to create PDF documents and insert links and bookmarks.
  • Coordinate meetings, conference calls, video conferences, etc., organize materials and take minutes.
  • Facilitating file management for projects and other administrative duties as assigned.

About You and Your Qualifications

  • Minimum 3 years experience working in office environment. Work experience from a professional services or environmental consulting firm preferred.
  • Post-secondary education or diploma in business administration or other relevant education.
  • Membership with the Association of Administrative Assistants considered an asset.
  • You take pride in your work and have outstanding attention to detail.
  • You are positive, humble, caring, genuine, and trustworthy.
  • You enjoy work life balance and being a part of a people-focused company.
  • You are proficient in Microsoft Word, Excel, and Adobe Acrobat Pro.
  • You are organized and thrive in a team environment.
  • You have excellent proofreading skills and can quickly identify grammatical errors.

Why Trace?

  • We genuinely care about you and put our people first.
  • A culture of positivity, empowerment, empathy, trust, and teamwork.
  • We are a company that wants to be the best at everything we do.
  • A flexible employee ownership program where shareholders provide input and help make decisions.

For further information or to apply:

Please visit to submit your cover letter and resume and quote position number CAN-ON-0900-06. Resumes submitted without a cover letter will not be considered. We thank all those who apply; however, only those selected for interviews will be contacted.

Apply Here

Trace recognizes that diversity, equity, and inclusion help us build a stronger company. The purpose for collecting this voluntary confidential information is to help us create a diverse and equitable workplace. Providing this information will have no effect on hiring decisions and is used only to measure progress of our goal to reach diverse candidates.

At Trace our Indigenous Hiring Strategy and Diversity, Equity, and Employment Strategy focuses on five designated groups: women, Indigenous Peoples, visible minority groups, LGBTQ people, and people with disabilities.

Voluntary Questions

Resume and Cover Letter

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